Photo Transfer to Wood

15 minutes
February 8, 2023
Carole Jones

This photo transfer to wood tutorial is here with the best step-by-step photo instructions you can find online. I love different photo crafts to display pictures at a wedding, party, or celebration. These are so simple and inexpensive to make! You will find a million ways you can use this technique in your own home decorating. Or you can make birthday and Christmas gifts for just a few cents each. I made these for about $1.25 a piece and you won’t believe what part of this project caused me to bleed….

Photo transfer to wood tutorial - DIY Gifts

Why I Love This Project

For my daughter’s wedding, we wanted to incentivize her to stay on budget and allow us to DIY most of her decor. To do so, we set her a very modest budget for the whole wedding and told her whatever she did not spend, we would double and give to her as cash. We felt it allowed her to use her creativity to stretch a dollar. And, it gave her the opportunity to start off her marriage with a bit of extra cash in savings. She did an amazing job! You’ll find many of the projects we did to save money here on the blog

One of my favorite parts of a wedding reception is looking at the fun photos of the couple. I am honestly disappointed when there aren’t any on display!  I made 8 of these photo transfers to wood pieces to scatter around the reception area so while people mix and mingle, they will get to see all my favorite pictures from their engagement photo shoot.  And don’t worry…..I was the photographer for their shoot so I didn’t break any copyright laws 🙂

I love this photo transfer to wood because my daughter will use them in their own home as decor. I love something that serves double duty! I’ve also used this technique to make inexpensive Christmas and birthday gifts for family and friends. 
I have a whole series on throwing a wedding on a budget that is simply gorgeous! You can see all 16 different articles by clicking here.

What is a Photo Transfer to Wood?

A photo transfer to wood is a simple process of transferring the ink from a printed photograph or text onto a piece of wood using a matte gel medium. The gel medium allows the ink to transfer onto the wood. Then you remove the paper by getting it wet and rubbing it off. It’s as close as you can get to printing onto wood without an expensive piece of equipment. Once the paper has been removed, the surface is sealed with matte Mod Podge to be sure the ink stays on the wood.

Photo transfer onto wood tutorial

Supplies Needed to Transfer a Picture to Wood

Many of these supplies you might already have at home, or can purchase quite inexpensively at your local store or from Amazon using the links in this article. 

  • Wood plank – either a manufactured one all ready for art projects, or cut your own from a piece of wood from your local home store.
  • Sandpaper – you’ll want both a rough grit (60 grit) and something finer (100 or 200 grit) depending on the surface of your wood.
  • Thin printer paper – since you will be wetting and rubbing off the paper after the photo transfers, you do not want to use your quality, thick printer paper for this. Definitely, something less than 20 lb paper is best. 
  • Laser printer – if you do not own a laser printer, you can ask a friend to print your photo or take it to a local print shop and pay about $0.20 per sheet to print. Unfortunately, an inkjet printer will not give you the same results.
  • Matte gel medium – this is the magic sauce in the success of this project. Using it will result in the cleanest and sharpest transfer of the ink from the paper onto the wood surface. 
  • Mod Podge – you can decide on the finish you would like. I used a matte finish but you can also get this product in a gloss, semi-gloss, or satin finish. Think about where you will be displaying the project and if there will be glare from overhead lights or the sun. If so, go for the matte or satin finish so there won’t be a glare.
  • Wide foam brushes – using two works best so you can use one for the gel medium and one for the Mod Podge.
  • Wood stain (optional) – I added stain to the exposed wood because I wanted a darker finish but this certainly isn’t required if you like the natural look.
Photo transfer to wood tutorial

How to Photo Transfer to Wood

As long as you have to proper supplies, listed above, it is quite easy to transfer a picture to wood by following the steps below. More detailed directions can be found by clicking on each step, or by scrolling down further in the article.

Time needed: 1 day

How to Photo Transfer to Wood

  1. Prepare the wood

    You want wood that is free from major blemishes and that has been sanded smooth with fine-grit sandpaper.

  2. Prepare the photo

    Print the picture onto thin paper using a laser printer and cut it out so there is little to no excess white paper.

  3. Apply the gel medium to the wood

    The gel medium will allow the ink from the photo to transfer onto the wood cleanly.

  4. Place photo face down onto gel medium

    Rub the photo down firmly so all the ink makes contact with the medium and let it dry for 12 hours.

  5. Remove the paper

    Wet the surface of the paper with water and carefully rub away with paper until only the ink remains.

  6. Sand edges of photo (optional)

    Use some sandpaper to soften the edges of the photo so it blends into the background a bit more naturally.

  7. Stain the unfinished wood (optional)

    Use a wood stain to apply stain to the remaining exposed wood. If there is any exposed gel medium on the wood, it needs to be sanded away or the stain won’t be able to penetrate the wood beneath it. Dry for 10 hours.

  8. Seal the photo transfer

    The photo transfer to wood needs to be protected and this is best done using a matte or satin Mod Podge. It will not damage the ink and will dry completely clear, even though it goes on white.

Photo Transfer to Wood Step-by-Step Instructions

Step One – Prepare the Wood

When choosing your wood, the rougher the wood, the rougher the image transfer will be. Knots and dark spots will show through the transfer so keep that in mind as well when placing your photos. I bought the smoothest piece of wood I could find because I wanted as clean of a photo transfer to wood as possible. I sanded the rough spots before beginning with 60-grit sandpaper. Then I used fine-grit sandpaper (100 or 200 grit) to perfectly smooth the wood. This is key for a successful ink transfer!

I used a 2 x 10 x 8 pine board that I bought for $8, then cut them into eight 12-inch lengths. I wanted something thick that could stand on its own when displayed. However, you could easily use any scrap piece of wood or something thinner. You can also grab one of the pre-cut and pre-sanded wood plaques that are made for a variety of art projects. 

I debated making large, thin panels from large sheets of plywood to hang on the walls of the reception. However, that would require me to have the pictures poster-printed and would have cost a good chunk of change. In the end, I decided to use pieces of wood sized to go with a normal sheet of copy paper I could print at home. If you want something bigger, go for it and have it printed at your local print shop instead.

transfer picture to wood

Step Two – Prepare the Photo

To begin, print your desired picture or text design on regular paper (not photo paper) from your laser printer. Use thin printer paper since you will have to rub it away. Nothing thicker than 20-pound paper. 

You can print your photo in color, black and white, sepia, or any other version you would like. You must print it from a laser printer or it won’t work well. Also, keep in mind that your image will be a mirror image of your original picture. If you have any words in your design, they will come out backward unless you mirror that image before printing it.

Cut out the picture or design. This just removes any excess paper before you photo transfer to wood. Again, you will be rubbing away the paper so cut away any paper that isn’t part of your design to save you extra work.

Step Three – Apply the Gel Medium

Use a damp cloth to wipe the surface of the wood completely so it is clean and slightly wet. The slight wetness helps the ink transfer onto the wood with better quality. Use a wide foam brush to apply the matte gel medium. Apply it evenly and thick enough that you can see it on the surface of the wood. 

Be sure you apply on the wood only where you will be placing the photo. It will cause problems if it is on the wood where you are trying to stain the wood in step seven.

transfer picture to wood

Step Four – Place the Photo

Carefully line up your picture or design, face side down, before pressing it into the gel medium.  Once you put it down, it will be hard to adjust it so be cautious. I like to curve the paper so the middle is closest to the wood, then work my way to the edges. Press down firmly and smooth out the picture. Be sure to rub the whole surface of the paper so the gel medium will meet with every point of your picture. Wipe away any gel medium that oozes out from under the photo with a clean, damp cloth. 

Do not remove the paper. Allow it all to dry for at least 12 hours before continuing on to step five.

Photo Transfer to wood

Step Five – Remove the Paper

After drying for at least 12 hours, wet the surface of the paper very well with water. Allow the water to soak through the paper completely then begin to rub off the paper with your fingers.

As you rub, you will remove the paper and the ink will be left behind on the wood. Continue to add additional water as needed. Be sure to only use the pads of your fingers because the ink can be scratched off if you use something more abrasive.

Once you have removed all the visible paper, allow it to dry for about 15 minutes. As it dries, you will see white paper residue appear as a haze over your photo. Keep wetting and rubbing and allowing it to dry. Don’t use more pressure or you will rub away the ink. 

This step took me about 8 cycles before I was able to remove all the paper residue so be patient!  After I completed the rubbing on all 8 pictures, I saw I rubbed away the surface of my fingertips. They were bleeding!!! So if you are doing more than one photo transfer to wood, grab some friends to help with this step. I wore band-aids around my fingers for days afterward.

Transfer picture to wood

Step Six – Sand the Photo Edges (Optional)

This step is completely optional. I wanted a more rustic look to my finished product so I grabbed some 60-grit sandpaper and sanded the edges of the pictures. I didn’t like the crisp edges and wanted something softer that blended into the wood. Since the transfer isn’t perfect on the wood, I thought the softer edges looked better with the imperfections in the transfer.

If you have any gel medium that didn’t get wiped away in step four, this is the time to remove it with the sand paper. If you don’t remove it, any stain you apply in the next step won’t be able to get to the wood under the gel medium.

Photo Transfer to Wood

Step Seven – Stain the Wood

You can leave your photo transfer to wood completely natural if you would like, but I decided to add a quality wood stain. You could certainly stain over the whole picture if you want. I only wanted the edges stained so it wouldn’t mess with the colors of my photo. I used a clean, dry rag to apply the stain and a different clean, dry rag to remove any excess stain and to blend the stain.  Allow the stain to dry for at least 10 hours before moving on to step eight.

photo transfer to wood

Step Eight – Seal the Photo

Once the stain has dried for 10 hours, you need to seal the surface of the photo or design so the ink doesn’t get damaged or scratched. I used the matte finish Mod Podge that I had left over from the glitter vase wedding project. This product also comes in a gloss, semi-gloss, or satin finish. Think about where you will be displaying the project and if there will be glare from light or the sun. If so, go for the matte or satin finish so there won’t be a glare.

transfer picture to wood

Photo Transfer to Wood FAQs

What is the best way to transfer a photo to wood?

The best way to transfer the ink of a photo onto wood is by using a gel medium. It provides the cleanest, sharpest transfer of the image without losing the intensity of the color. Other methods transfer some of the ink. A gel medium transfers all of the ink.

Can you transfer a regular photo to wood?

Glossy photos that are printed onto photo paper, or printed at a photo shop, will not work to transfer onto wood. It needs to be a photo or design printed onto regular paper with a laser printer. Inkjet printers will not work as well.

What kind of paper is best to use for a photo transfer to wood?

Because you will need to rub away the paper once the ink of the photo transfers, you want to use thin printer paper. Or you will be rubbing away for hours. Nothing more than a 20-pound printer paper. 

What kind of wood is best to use?

Any type of wood will work. Generally, a wood that is light in color allows the colors of the photo to come through best. Whatever you choose, be sure it is well-sanded and smooth. You can use wood you already have on hand, a wood plaque made for art projects, or go buy wood from your local home improvement store and cut them to length. 

Can I use an inkjet printer instead of a laser printer?

While inkjet ink will transfer, it won’t do a very good job of it. Laser ink will transfer cleaner and more true to your original colors. If you don’t have access to a laser printer, you can always take your file to a local print shop. They will get you set for just a few cents per page. 

Can I stain the wood before transferring the photo?

Yes, you can stain the wood before the photo transfer. Be sure it has dried for a few days before you try to use the gel medium. Also, keep in mind that the color of the stain will alter the color of your photo. It’s for this reason that I waited until after I transferred the photo to add the stain to the remaining wood. 

Project Variation Suggestions

  • Take the same photo transfer to wood concept and try using the same instructions included  below to create a text to wood design instead. Just be sure to mirror the image before you print it or it will be backward when you transfer it onto the wood.
  • Instead of staining the wood after the photo transfer to wood is complete, you can keep the natural color of the wood and just seal the whole project with Mod Podge. The natural grain and color of the wood will emerge beautifully.
  • If you like a monochromatic look in your designs, try a black and white or sepia toned photo to transfer instead. This variation would work very nicely for a more modern decor.

Looking for More Inexpensive DIY?

If this gorgeous and inexpensive photo transfer to wood was just what you were looking for, be sure to check out these other three articles to help save money on your next DIY project!

Looking for more great projects and yummy recipes? Subscribe to My Kitchen Escapades to get them delivered straight to your inbox! You can also stay in touch on TikTok, Instagram, Facebook, Pinterest,  and YouTube for all the latest updates!

**My friend, this post contains Amazon affiliate links which means I receive a small compensation, at no additional cost to you,  if you make a purchase using my link.  If you decide to give this project a try, I will be your bestie if you would use the links from this post.  And no worries….I only link to products that I both use and love! ~Carole

Photo transfer to wood tutorial

Carole Jones

Carole Jones is an Arizona-based cookbook author & food blogger. She's authored The 30 Minute Cooking From Frozen Cookbook and the self-published Take 5: Chicken e-cookbook. For the past 15 years, Carole has shared her culinary adventures cooking and baking for her six brutally honest children here on My Kitchen Escapades. Hot, crusty bread is Carole's love language, but her two adorable grandchildren are a close second. Yes, second. Don't judge.


Gary Coker
5 years ago

Haven’t seen this little tip in the comments: If you wish to transfer something that has text, insert the image into a blank Microsoft Publisher file and use the “Master Page” option found under “View”. It can then be used to make a mirror image of the original. For some reason, I couldn’t print the page with the mirror image on it from publisher so I selected the mirror image and copied it into an MSWord document. Problem solved. It can now be printed on a color laser printer on regular copy paper and when it is transferred, the text will not be backwards. A few little steps involved but it works.

5 years ago

Thanks Gary for your great tip!

Misty Cheek
5 years ago

Can you tell me where you found the 2x10x8 pine board? I live in Southern Utah and can not find it anywhere.

5 years ago

Hey Misty! Home Depot 🙂 It doesn’t have to be that size so make whatever you have available work for you.

4 years ago

I printed a black and white picture of Steamboat Willie (Disney) and used modge podge to put it on an old scrap piece of wood that I sanded. After that I used a wood burner and traced around the picture and then burned parts of the inside. Came out really well! I’m making a display shelf for some things and will be doing it again but wanted to see if I could stain over it if I use a light stain.

4 years ago

So happy it worked out for your Ryan!

Debbie Billman
4 years ago

I sent my photo transfers but don’t see them I used temp tattoo paper. Deb

Cristina Smith
3 years ago

Hi, thank you so much for sharing your project and step by step. Not sure if your said this in another comment, but can I stain my wood before I do the photo transfer?

Thank you!

Cristina Smith
Odessa, TX

3 years ago

Hi Cristina! I have not done it that way before so I can’t guarantee results. I stained after the transfer. I believe if you read through the comments, there have been others who have had success staining first.

12 months ago

I used 20lb laser printed pictures, attempted transfer to a piece of cedar, that I prepared per your instructions. They dried that way for over 24hrs due to me having to work. When I went to wet them and start gently scrubbing away the paper, it all came off super easy, picture and all just sloughed right off, no transfer occured. Where did I go wrong? Was I not using enough matte gel? I felt like I did, and even rubbed over them ensuring it coated all aspects of the photo, squeezing out any excess from underneath. Did I push too hard? Kinda bummed, was excited to give this as a mother’s day gift.

Carole Jones
12 months ago

How did you prepare the cedar? It sounds like the wood and the paper / photo didn’t seal together somehow. Usually, that has to do with the wood.

3 months ago

Hi Carole, I stained my wood after and I was wondering what I should seal the wood with? I sealed the photo with the Mod Podge.

Carole Jones
3 months ago

Use the mod podge on the wood as well!

Leave a Reply

Your rating

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Related Recipes